GILFORD BOARD OF SELECTMEN’S MEETING
December 13, 2006
3:00 P.M.
The Board of Selectmen convened in a regular session on Wednesday, December 13, 2006, at 3:00 p.m., at the Gilford Town Hall, 47 Cherry Valley Road, Gilford, NH. Selectmen present were Chairman Dennis Doten, Alice Boucher and Connie Grant. Also present were Town Administrator Evans Juris, Assistant Town Administrator Debra Shackett and Administrative Secretary Sandra Bailey.
1.0 PLEDGE OF ALLEGIANCE – The Selectmen recited the Pledge of Allegiance.
2.0 REVIEW/APPROVAL OF MINUTES – The Board of Selectmen approved the regular and non-public minutes of the
November 20, 2006 special meetings, the November 29, 2006 regular meeting and December 4, 2006 special meeting.
3.0 APPOINTMENTS
3.1 Sheldon Morgan – Terrace Hill Road – Sheldon Morgan presented a brief overview of the situation on Terrace Hill Road. He stated that he found no evidence of a direct impact from the Town’s culvert system.
Chairman Doten suggested that the Town consider having an engineer provide an opinion in cases such as this one, where there is an unresolved drainage issue. Connie Grant expressed concern with both the cost of a third party opinion and the potential of having to rely on a third party opinion to settle drainage issues.
The Board concurred with Sheldon Morgan’s assessment that the Town should not incur any additional expense in this matter.
3.2 Sheldon Morgan – Country Club Road Signalization - Director Morgan explained the situation with the Country Club Road Signalization Project. He stated that Hurricane Katrina had a significant impact on the ability of the project to be completed on time, even though he extended a three week grace period. The terms of the contract call for $2,400
retainage, at a rate of $800 per day, due to delays.
Alice Boucher moved to authorize the retainage of $2,400 from Virgin Construction. Connie Grant seconded.
Town Administrator Juris advised the Board that this contract has been reviewed by Town Counsel, who has recommended the retainage. Alice Boucher voted yes; Dennis Doten and Connie Grant voted no. Motion failed. Chairman Doten stated, after the vote, that the Town would not be billing them (Virgin Construction) for the retainage.
Sheldon Morgan added that it should be with the understanding that it would not happen again.
4.0 NEW BUSINESS
4.1 2006 Town Report – Administrative Secretary Sandy Bailey advised the Board that a quote of $5,649.00 has been received from Wharf Industries for the 2006 Town Report, which is $269 over last year’s quote.
Alice Boucher moved to authorize Wharf Industries to print the 2006 Town Report. Connie Grant seconded. Motion carried.
4.2 Village Field – Little League Lighting – Kurt Houston of the Cal Ripkin League stated that they would like to install a lighting system at the Francouer Youth Baseball Diamond at the Gilford Village Field.
Mr. Houston provided an overview of the type of lighting that is proposed and when it would be utilized. Brief discussion ensued on the impact of the lighting on abutters. John Ayer advised the Board that a letter of authorization is needed from the Board of Selectmen for the Cal Ripken League to apply to the Planning Board.
Connie Grant moved to authorize Kurt Houston to apply to the Planning Board for lighting at the Francoeur Field. Alice Boucher seconded. Motion carried.
5.0 NEW BUSINESS
5.1 Vendor Permit Policy – Director of Planning and Land Use, John Ayer, was in attendance to present revisions to the Vendor Permit Policy. He reviewed proposed changes in both the instruction sheet and application form. He also provided Board members with possible changes for charitable organizations. Selectman Grant stated that she had a
concern with the Fire Department providing inspection services to non-profits without adequate reimbursement.
Selectman Boucher ran through proposed changes to the application. Lengthy discussion followed and Selectman Grant, who provided a Vendor Permit application from Laconia, feels that Gilford’s policy should be stricter. She also feels that the $100 fee for non-profits is not adequate.
Town Administrator Juris stated that he does not feel that non-profits should be able to have a group permit and each vendor in Gilford should be responsible for their own permit. Assistant Town Administrator Shackett added that the purpose in having vendor permits is to know who is conducting business in Gilford and to generate fees to cover
public safety services, etc. She added that the cost for services is the same, whether the vendor is non-profit or not.
More discussion ensued. Town Administrator Juris stated that the Town does have some liability with vendors. Both Town Administrator Juris and DPLU Director Ayer spoke in favor of having a deadline for filing applications. Selectman Grant suggested a five-day deadline, with a provision to review the policy for next year.
It was the consensus of the Board to have John Ayer return to the December 27, 2006 Selectmen’s Meeting for further review.
5.2 Brian O’Meara – Sewer Issue – Dustin Muzzey was in attendance to provide an update on the O’Meara sewer problem. He stated that there has been no problem with the sewer main and since the only problem is with the sewer connection, this is the owner’s responsibility. He recommended that the Board not reimburse Mr.
O’Meara because the problem goes back to the owner’s installation.
Connie Grant moved to deny Mr. O’Meara’s request for reimbursement. Alice Boucher seconded. Motion carried.
5.3 Conservation Commission Appointments – Town Administrator Juris suggested that the Board appoint Everett McLaughlin as a regular member of the Conservation Commission first. Mr. McLaughlin is currently an alternate.
Alice Boucher moved to appoint Everett McLaughlin as a regular member of the Conservation Commission. Connie Grant seconded. Motion carried.
Town Administrator Juris then advised the Board that two candidates for the alternate position are in attendance today. The two candidates, Carole Hall and Morris Harrison, then provided the Board with a brief personal background and reasons why they would like to serve on the Conservation Commission.
Following the presentations, Connie Grant moved to appoint Carole Hall as an alternate member of the Conservation Commission. Alice Boucher seconded. Motion carried.
The Board expressed appreciation to Mr. Harrison for his interest in serving the community snd suggested that he apply for an alternate position on a different Board or Committee.
5.4 ZBA Appointments – Town Administrator Juris advised the Board that both Alternates to the Zoning Board of Adjustment are interested in the one regular position that is currently open. Alice Boucher moved to table this matter to the December 27, 2006 Selectmen’s Meeting and to invite each of the candidates to attend the meeting.
Connie Grant seconded. Motion carried.
5.5 Trustee of Trust Funds – Town Administrator Juris advised the Board that Leo Sanfacon is interested in the open position of Trustee of Trust Funds.
Alice Boucher moved to appoint Leo Sanfacon as Trustee of Trust Funds. Connie Grant seconded. Motion carried.
6.0 PUBLIC INPUT – None was provided.
7.0 SIGNATURES
DATE SIGNED |
DOCUMENT |
MAP/LOT # |
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11/08/06 |
Notice of Lien - Talbot |
213-013.342 |
11/13/06 |
Tax Collector's Warrant - Sewer Rents $35.80 |
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11/13/06 |
Payroll Check Register |
|
11/15/06 |
Accounts Payable Manifest |
|
11/20/06 |
Payroll Check Register |
|
11/22/06 |
Accounts Payable Manifest |
|
11/22/06 |
Accounts Payable Manifest |
|
11/28/06 |
Payroll Check Register |
|
11/28/06 |
Accounts Payable Manifest |
|
11/28/06 |
Notice of Lien - Dubois & Lavoie |
209-062.000 |
11/29/06 |
Accounts Payable Manifest |
|
11/30/06 |
Abatement - Coneys |
224-075.017 |
11/30/06 |
Abatement - Cassiano |
226-045.000 |
11/30/06 |
Accounts Payable Manifest |
|
11/30/06 |
Accounts Payable Manifest |
|
12/04/06 |
Payroll Check Register |
|
12/04/06 |
Accounts Payable Manifest |
|
12/05/06 |
Accounts Payable Manifest |
|
12/06/06 |
Abatements - Sammis |
201-009.086 |
12/07/06 |
Change of Status - Campbell |
|
12/07/06 |
Accounts Payable Manifest |
|
12/11/06 |
Abatement - Romagnoli |
224-049.063 |
12/11/06 |
Payroll Check Register |
|
12/12/06 |
Accounts Payable Manifest |
|
12/13/06 |
Notice of Intent to Cut - Bean |
211-005.000 |
12/13/06 |
Equalization Assessment Data Sheets |
|
12/13/06 |
Notice of Intent to Cut - Curtis |
240-105.002 |
12/13/06 |
Notice of Intent to Cut - Bolianites |
|
12/13/06 |
Tax Collector's Warrant - Land Use Change Tax |
212-016.000 |
12/13/06 |
Letter of Appreciation - Wixson |
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8.0 SELECTMEN’S ISSUES – Selectman Grant, as the Board’s representative to the Budget Committee, asked Board members for their opinion of Gilford’s football program. Chairman Doten stated that he is a proponent of football. Selectman Boucher agreed with Chairman Doten, but does have some concern with the location of the football field and the funding situation.
9.0 ADMINISTRATOR’S REPORT
9.1 Cartographics – DPLU Director Ayer provided a brief explanation of the proposed Mapping Service Proposal from Cartographics for an Aquifer Map. Discussion ensued on defining the aquifer zone. A revised proposal is needed to reflect changes to the contract made by Mr. Ayer.
Connie Grant moved to approve the Town of Gilford Aquifer Map Contract. Alice Boucher seconded. Motion carried.
The Board then signed the Contract for Mapping Services for the Town of Gilford from Cartographics.
9.2 Warrant Review – Assistant Town Administrator Shackett provided a summary listing of proposed 2007 Warrant Articles. Following brief discussion, Selectman Boucher spoke in favor of the Gilford Steamer printing the Warrant in its entirety before Town Meeting. Editor Alec O’Meara advised the Board that the Steamer would publish the Warrant
again.
Other Matters
Floating Holiday – Selectman Boucher moved to designate Monday, December 24, 2007 as the Floating Holiday for 2007. Connie Grant seconded. Motion carried.
Department Manager Memo – Town Administrator Juris asked for the Board’s authorization to send a memo to all Department Managers, urging them to use spending restraint until the 2007 budget is passed. Alice Boucher moved to authorize the Town Administrator to send a memo to all Department Managers regarding spending restraint. Connie
Grant seconded. Motion carried.
9.3 Non-Public Session – RSA 91-A:3 II (c) (e)
The Board of Selectmen on a roll call vote entered Non-Public Session at 5:10 p.m. Present were Selectmen Dennis Doten, Alice Boucher and Connie Grant, Town Administrator Evans Juris and Assistant Town Administrator Debra Shackett.
While in Non-Public Session, the Board discussed personnel issues and threatened litigation.
While in Non-Public Session, no action was taken.
The Board exited Non-Public Session at 5:55 p.m.
10.0 NEXT MEETING – December 27, 2006 at 3:00 p.m.
11.0 ADJOURNMENT – With no further business before the Board, the Board of Selectmen’s December 13, 2006 meeting was adjourned at 5:55 p.m.
Respectfully submitted,
Sandra J. Bailey
Administrative Secretary
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