GILFORD BOARD OF SELECTMEN’S MEETING
DECEMBER 27, 2006
3:00 P.M.
The Board of Selectmen convened in a regular session on Wednesday, December 27, 2006, at 3:00 p.m., at the Gilford Town Hall, 47 Cherry Valley Road, Gilford, NH. Selectmen present were Chairman Dennis Doten, Alice Boucher and Connie Grant. Also present were Town Administrator Evans Juris, Assistant Town Administrator Debra Shackett and Administrative Secretary Sandra Bailey.
1.0 PLEDGE OF ALLEGIANCE – The Selectmen recited the Pledge of Allegiance.
2.0 REVIEW/APPROVAL OF MINUTES – Alice Boucher moved to table the approval of the regular and non-public minutes of the December 13, 2006 meeting, pending further review. Connie Grant seconded. Motion carried.
3.0 APPOINTMENTS
3.1 ZBA Appointment – Pat LaBonte and Robert Dion, both alternates to the ZBA, were not in attendance to be considered for the regular member vacancy. This matter will be discussed at a future date.
3.2 Planning Board Appointment – John Morgenstern, who is currently an alternate on the Planning Board, was in attendance to be considered to fill the current vacancy for a regular member. He provided the Board with his resume and explained his interest in continuing on the Planning Board as a regular member.
Kinney O’Rourke, who is also an alternate on the Planning Board, was not in attendance. No decision was made on an appointment for the current vacancy on the Planning Board.
4.0 NEW BUSINESS
4.1 Conservation Easement – Persons’ Farm – Attorney Alexandra Breed was in attendance, representing Dick and Betty Persons. Ms. Breed explained that the Persons, through the NE Forestry Foundation, have established a trust to ensure that their property will always be a working farm and have granted a Conservation Easement accordingly.
She was in attendance to have the Board of Selectmen and Conservation Commission sign the Easement.
Town Administrator Juris advised the Board that Town Counsel has reviewed this document.
Connie Grant moved to accept the Conservation Easement for the Persons Farm, as reviewed by Town Counsel. Alice Boucher seconded. Motion carried. The Board then proceeded to sign the Easement.
Chairman Doten, on behalf of the Board and the citizens of Gilford, thanked Mr. and Mrs. Persons for their generosity and commitment to the Town.
5.0 OLD BUSINESS
5.1 Acceptance of Grant – Deputy Town Clerk/Tax Collector Jenn Mooney asked the Board to accept grant money, in the amount of $9,280.00, from the NH State Library Conservation License Plate Program, to be used to preserve record books.
Alice Boucher moved to accept grant money in the amount of $9,280.00, to be used to preserve record books. Connie Grant seconded. Motion carried.
5.2 Sawmill Road – McGinley Development – Town Administrator Juris informed the Board that this item will be discussed at the January 10, 2007 Selectmen’s Meeting.
6.0 PUBLIC INPUT – None was provided.
7.0 SIGNATURES
DATE SIGNED |
DOCUMENT |
MAP/LOT # |
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07/30/06 |
Change of Status - LaFond |
|
10/24/06 |
Change of Status - Jacques |
|
11/08/06 |
Change of Status - Chitty |
|
12/04/06 |
Change of Status -MacKinnon |
|
12/08/06 |
Change of Status - Greene |
|
12/12/06 |
Abatement - Coit |
201-009.021 |
12/13/06 |
Abatement - Drew |
212-016.006 |
12/13/06 |
MATJRM II, LLC |
212-016.003 |
12/14/06 |
Abatement - Harris - Sewer |
203-091.000 |
12/14/06 |
Abatement - Terren - Sewer |
203-157.000 |
12/14/06 |
Abatement - Sycovaris - Sewer |
224-055.017 |
12/18/06 |
Elderly Exemption - Coit |
201-009.021 |
12/18/06 |
Veterans Tax Credit - Olson |
252-016.306 |
12/18/06 |
Abatement - Olson |
252-016.306 |
12/19/06 |
Change of Status - Bailey |
|
12/20/06 |
Change of Status - Verdile |
|
12/21/06 |
Appointment Form - Sanfacon |
|
12/21/06 |
Appointment Form - Hall |
|
12/21/06 |
Appointment Form - McLaughlin |
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12/21/06 |
Veterans Tax Credit - Gustafson |
213.088-014 |
12/21/06 |
Intent to Cut - Dame |
215-028.000 |
12/21/06 |
Cartographics Contract for Mapping Services |
|
12/26/06 |
Abatement - Gaudette |
224-075.007 |
12/27/06 |
Abatement - Maheux |
224-049.053 |
12/27/06 |
Abatement - Tibbetts |
229-036.000 |
12/27/06 |
Abatement Denial - LaForge |
224-049.031 |
12/27/06 |
Veteran's Exemption Denial - Whitehorn |
252-053.004 |
8.0 SELECTMEN’S ISSUES – None were presented.
4.0 NEW BUSINESS
4.3 Truck Driver Appointment – DPW Operations Manager Dustin Muzzey was in attendance to request that the Board promote Paul MacKinnon from the position of Laborer to Truck Driver. He praised Mr. MacKinnon’s dedication and job performance.
Alice Boucher moved to promote Paul MacKinnon from the position of Laborer to Truck Driver, Labor Grade 4, Step 4. Connie Grant seconded. Motion carried.
5.0 OLD BUSINESS
5.4 Lawn Care Contract Extension – Dustin Muzzey provided the Board with information regarding a third year extension of the lawn care contract with WLS Landscaping and Maintenance of Gilmanton.
Alice Boucher moved to authorize a third year extension of the lawn care contract with WLS Landscaping and Maintenance, at a cost of $5,253.00, and to allow for a review of fuel pricing halfway through the upcoming year. Connie Grant seconded. Motion carried.
3.0 APPOINTMENTS
3.3 Steven Cox – Non-Public Session – RSA 91-A:3 II (c)
The Board of Selectmen on a roll call vote entered Non-Public Session at 3:25 p.m. Present were Selectmen Dennis Doten, Alice Boucher and Connie Grant, Town Administrator Evans Juris, Assistant Town Administrator Debra Shackett, Administrative Secretary Sandra Bailey, Town Appraiser Wil Corcoran and Steven Cox.
While in Non-Public Session with Mr. Cox and Mr. Corcoran, the Board discussed a personnel complaint.
While in Non-Public Session, no action was taken.
The Board exited Non-Public Session at 4:24 p.m.
4.0 NEW BUSINESS
4.2 BCEDC Appointment – Alice Boucher moved to recommend the re-appointment of DPLU Director John Ayer as the Town’s representative to the Belknap County Economic Development Commission. Connie Grant seconded. Motion carried.
9.0 ADMINISTRATOR’S REPORT
9.1 Audit Poll – Alice Boucher moved to re-affirm the telephone poll of Thursday, December 14, 2006, to award the audit contract to Plodzik and Sanderson. Connie Grant seconded. Motion carried.
9.2 Acting DPW Director – Town Administrator Juris explained that due to the medical leave of Sheldon Morgan and in accordance with Town Policy, he is seeking authorization from the Board to appoint Dustin Muzzey as Acting DPW Director.
Connie Grant moved to authorize the appointment of Dustin Muzzey as Acting DPW Director and in accordance with Town Policy, temporarily change his status to Labor Grade 26, Step 1. Alice Boucher seconded. Motion carried.
Other Matters – Assistant Town Administrator Shackett explained the requests for funds to be encumbered against the 2006 Budget and expended in 2007.
Alice Boucher moved to authorize $41,983 to be encumbered against the 2006 Budget and expended in 2007, as detailed in Debra Shackett’s memo of December 27, 2006. Connie Grant seconded. Motion carried.
9.3 Non-Public Session – RSA 91-A:3 II (a) (c) & (d)
The Board of Selectmen on a roll call vote entered Non-Public Session at 4:28 p.m. Present were Selectmen Dennis Doten, Alice Boucher and Connie Grant, Town Administrator Evans Juris, Assistant Town Administrator Debra Shackett, Administrative Secretary Sandra Bailey, and Land Conservation Task Force members Sandra McGonagle, John Goodhue, Everett McLaughlin, Lee Duncan and Tom
Howard.
While in Non-Public Session with LCTF members, the Board discussed the possible acquisition of property.
While in Non-Public Session, no action was taken.
The Board exited Non-Public Session at 4:57 p.m.
At this time, Chairman Doten called for a brief recess.
5.0 OLD BUSINESS
5.3 Vendor Permits
DPLU Director John Ayer was in attendance to describe the changes he has made since the last meeting. He reviewed a memo he prepared for the Board and highlighted each change. Brief discussion ensued on whether or not Old Home Day vendors would need to obtain vendor permits. Although these vendors have previously had the permit
requirement waived, it was discussed that to be fair and consistent, they now be required to obtain vendor permits.
Also discussed was the issue of sending a letter to both Gunstock and Meadowbrook, highlighting the vendor permit changes and providing them with a supply of the new application.
Changes to the Vendor Permit Policy will be finalized at the next meeting on Wednesday, January 10, 2007. A public hearing will be scheduled for Wednesday, January 24, 2007.
9.3 Non-Public Session – RSA 91-A:3 II (a) (c)
The Board of Selectmen on a roll call vote entered Non-Public Session at 5:19 p.m. Present were Selectmen Dennis Doten, Alice Boucher and Connie Grant, Town Administrator Evans Juris, Assistant Town Administrator Debra Shackett and Administrative Secretary Sandra Bailey.
While in Non-Public Session, the Board discussed a personnel issue.
While in Non-Public Session, no action was taken.
The Board exited Non-Public Session at 5:41 p.m.
9.4 Corcoran Associates Contract
Alice Boucher moved to approve a contract with Corcoran Associates, for appraisal services from January 1, 2007 through December 31, 2007, in the amount of $99,000.00. Connie Grant seconded. Motion carried. The Board then signed the contract.
10.0 NEXT MEETING – Wednesday, January 10, 2007 at 3:00 p.m.
11.0 ADJOURNMENT – With no further business before the Board, the Board of Selectmen’s December 27, 2006 meeting was adjourned at 5:45 p.m.
Respectfully submitted,
Sandra J. Bailey
Administrative Secretary
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